Library Instruction Room Use Policy

Policy: The LIR is designated for approved events during the Library’s normal hours of operation only. Events are to be approved by and scheduled with Becca Cahill (Reference/Serials Librarian).

Events considered acceptable use include:

• Library instruction or information literacy sessions
• Library-sponsored events
• Occasional class meetings that require use of the room’s instructional technology equipment
• College administrative departmental training/events that require use of the room’s instructional technology equipment

The LIR is not available for semester-long scheduling of meetings or courses or for multiple, ongoing meetings of scheduled academic classes (since those classes have assigned rooms and scheduling would negate the availability of blocks for course-specific library instruction).

Faculty who are only booking a couple of sessions can book as far in advance as they wish; faculty booking more than 2 sessions for a particular class cannot book more than 2 weeks in advance. This policy is intended to prevent one or more faculty members from unintentionally "locking out" other faculty from using the room. Exceptions to this rule will be made for library business, for engagements involving outside speakers, and at the discretion of the Director of Library Services.

FP students may use the room if they are presenting during an approved event. Prior to initial use, the responsible party will schedule a training session on the equipment with Mark Thamm (Media Services Specialist) or, in his absence, the Reference/Serials Librarian.

Those authorized to use the LIR will be responsible for the LIR and its equipment. Any changes or modifications to the equipment configuration must be approved in advance by the Reference/Serials Librarian. All changes must be made by arrangement with the IT department.

Authorized users of the LIR will ensure that the room is as functional upon completion of the event as it was when they gained access to it. They will close windows and lock the door after use. Violation of this policy may result in the loss of LIR use privileges at the discretion of the Director of Library Services.

If a proposed use is not approved, the requestor will be referred to the Media Services Specialist to schedule similar equipment for use in another location.

5 May 2005; Revised 4 August 2009